ࡱ> 241 Tbjbj .hhT       )]jEEEEE   $i" o  oo  EEo E Eo@E h"y X-0]`,### < 0P"r   qT   ]oooo#          :  Tips for making a bid for regional conference: Date select a date for conference Check University, College, and Department events for conflicts Check with professional sections for assistance in coordinating/supporting Check Community events for conflicts Check events happening in other areas of the region that may prevent students or professionals from attending Check some other Universities for spring break dates that may conflict with chosen date Do not plan for any weekend adjacent to Engineers Week Theme Pick an interesting theme that would appeal to many SWE members Make it broad enough to have some sub-topics, but specific enough to be unique Itinerary Very tentative Progression of events Workshops Propose some possible titles Make sure a few are related to your theme Start thinking about and researching possible distinguished workshop speakers; professional section or CPB may be able to assist Location of where workshops will be held Multimedia equipment availability (LCD projector, AV equipment, screens, microphones, etc.) Number each room seats Etc. Sponsors Contact local community leaders to see if they support the conference (College President, Mayor, Councilman) List possible sponsors, especially those in your area or big-ticket names that will sponsor in large amounts Perhaps make a separate list of possible career-fair companies to target Sell concepts for any major events ( Make sure it relates to your theme Keynote Lunches/Dinners Banquets Special Events Etc. Budget What you plan on the conference costing you (facility, speaker, equipment, transportation charges, etc.) Projected Registration Costs Leadership Potential Conference Chairs and Co-Chairs Capacity of your section to provide several leaders and volunteers for the conference (2 years commitment) Local professional section or MALs who are willing to support you in your effort Other Tips for your Bid Other local activities in the area Local weather Mention number of active members in your sections (Collegiate and professional) Possible tours Nearby hotels Transportation needs (during the conference, to and from airport, etc) Make sure to include an e-mail address for contact and/or bring business cards with this e-mail so that region leaders can start contacting you Highlight anything extra great in your presentation, for example: Excellent facilities/conference rooms All buildings/events in close proximity to one another Students or anyone else who are committed to the conference Include pictures! 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