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Karen will have that e-blast distributed first thing on Monday, 12/16. Link will be included directly to the registration. Action: Karen have Regional Conference e-blast distributed including a link to the registration. Elections Another e-blast will be distributed regarding the senate and elections with link to Yolanda as Regional Nominating Committee Chair; Jaclyn Spear is the National Nominating Committee Chair and an election will need to occur in March at the Regional Conference for starting in July 2009. No sure of the format that the information will be distributed in. Helen Patricia wants information to be high level and have the rest of the information on the Region website. 8-10 individuals are interested in running for senate. Governance FIG alternate, run for alternate and not the person with the 3rd majority vote. Information needs to be clearly communicated. 2 senate positions: individual with most votes will be 2 year term; 2nd person with the 2nd majority vote will have the single year term so alternating term sequence can be staggered. Alternate would be another voted position. This is the Governance FIG recommendation. This is not mandatory but a recommendation. Not approved by BOD yet. Requirements: voting SWE member, prior leadership including 1 year COR member, mandatory participation in Region meeting and Senate meeting, 2 mandatory spring and fall senate meetings. February 1st: Region needs to receive the nominations by. Other nominations can be received by petition by February 20th. April 1st beginning of election process. Region can choose to run election by Region process instead of HQ. If this is the cased, the elected names, etc need to be submitted to HQ by May 15th or we loose Senate positions. Alternate can be a collegiate member. Funding does not cover alternate. Alternate must attend all meetings, and have 1 year term. Collegiate process will be separate (Pam & Jennifer are the points of contact – overall RCR and RCNEs). RCR and RCNE role descriptions have been rewritten to reflect the change from COR to senate. Input received from Director of Regions, Deputy Director of Regions and other leadership members. Collegiate Leadership Forum is being looked at. There is discussion on how the forum will be managed. Senator – collegiate members voice across the National Society. RCR/RCNE – attend national and regional conference; monthly teleconferences with Governor; RCR – 3 reports per year Collegiates will handle their elections separate. Region B election call was distributed on 12/12; Region C, H, and I call is being distributed on 12/19 Karen spoke to Kim this week. Kim has 1 person that is interested and running and 1 person who is interested but unconfirmed. Bylaws Committee Laura Gimpleson is the National Bylaws and follow up needs to see if she is interested in Regional or if that is too much work. Action: Karen follow-up with Laura Gimpleson regarding Regional by-laws interest and workload. From Region meeting notes, Nancy Hunley is interested in assisting with the bylaws. E-blast : bylaws template available issue e-blast with information Regional Conference Sessions on the bylaws as an update and 2nd as a working session. Discussion Discussion of next conference call: December 28th to January 4th ; Karen will distribute e-blast with update and someone will take notes. 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