ࡱ> ikh[ !bjbj "XjjlP P P P P P P d  Td E&Lbbbbbbb%%%%%%%$' *%P bbbbb%P P bb%bP bP b%b%VP%@P P %b@ Wd |^%(%&0E&% **%d d P P P P SWE Region D Joint Business Meeting March 1, 2008 Coral Gables, FL Call to Order Harmony Myers & Pam Androff Region Leadership Team Introductions Harmony Myers 2008 Region Conference Update University of Miami So far the conference has been very successful 21 companies at the Career Fair 32 Sponsors 311 registered attendees 2009 Region Conference Update March 6 8, 2009 Tentative schedule Friday tours, professional development workshops, leadership workshops Saturday more workshops, career fair, region meeting, awards dinner Sunday closing breakfast Accommodations Renensaunce Marriott - $124/night Registration Professional - $85 early/$100 regular Student - $45 early/$55 regular Professional Development Workshops - $100 (pending feedback from Miami) Tours Aquarium ($23/person), Museum ($15/person), CNN ($10/person) Best Practices Region H Conference Set date always last weekend of January Set price for hotel, food, and other single - $200 double - $125 requires a large sponsorship raise $100,00/year Required collaboration between student and professional sections Section ByLaws Process and top reasons for rejection Will revisit at end of meeting Conference Scholarship Fund Idea Want to use some of our money to help send section presidents to conference Maybe get additional company sponsorship to help Ideas Have rooms to share like national conference this year Need to clarify details before making formal motion Would this include professional sections or just collegiate sections More discussion needed Upcoming Events March 31 Individual Awards Nominations due April 15 Reports due May 15 Reports due June Officer Elections June 30 Annual Reports due July 1 Section Awards Applications due July 30 Finance Reports due Region Leadership Retreat Charlotte Metrolina will host Working on cheap hotel $25 fee includes breakfast and lunch summer 2008 National Conference November 6 8, 2008 Baltimore, MD Registration opens April 1 Hotel registration open now Website is up :  HYPERLINK "http://www.we08.org/"http://www.we08.org Open Positions Professional Leadership Coach RCMC Website update Someone is working on the website Send Best Practices for the site Awards Update March 31 is the deadline for nominations for Individual Awards Training Wed @ 2 p.m. audio and presentation on-line Region Awards will be presented at dinner Skits for the Spirit Award at National will be presented and voted on at dinner There is a new definition for the Spirit Award Information given in June Conference Planning Committee Update Many tools are available at the Region Website Templates, how tos Can be student or professional or both A more standardized approach with a procedure is available on the website Region has a bank account to help Seed money Debit card Check book ByLaws Discussion Reason for rejection Changes in election procedures Leave them as seen in the template Dont change dates National SWE wants this process to be standardized Standing Committees Sections can have them they should not be in the bylaws if they are in the bylaws then you have to always have them can be a problem The process for approval was discussed Modify the template to fit your section Only change the things that you are allowed to change Get preliminary approval from your section Send them to the Nation ByLaws Committee Once approved by ByLaws Committee Section formally votes Once approved by Section send to National Secretary When All section must start the process by January or there will be financial repercussions if not complete by end of FY09. ACTION: Laura Gimpelson send Harmony PPT to post online. Adjourn Region D Business Meeting March 1, 2008 Coral Gables, FL Call to Order Harmony Myers Roll Call Secretary Kris Craven In attendance: D001 Atlanta (2 reps), D002 Charlotte-Metrolina, D004 Eastern North Carolina, D005 Puerto Rico, D007 Tampa Bay, D008 Western Carolina, D010 Birmingham, D011 Central Florida, D012 North Alabama, D013 Space Coast (2 reps), D014 Southeast Florida, D018 Central Savannah River, D019 Upper Cumberland. Regional Collegiate Representative Pam Androff, Quorum - confirmed Adoption of Agenda Harmony Myers MOTION: Adopt agenda as discussed Motion APPROVED Approve Minutes from Nashville and January COR telecon Harmony Myers MOTION: Approve Minutes from Nashville Motion APPROVED MOTION: Approve Minutes from January COR telecon Motion APPROVED Elections Harmony Myers The Slate: Lt Governor Eileen M. Velez-Vega Treasurer Christine (Chris) Cathcart Secretary Kristine (Kris) Craven, Michele OShaughnessy Elected: Lt Governor Eileen M. Velez-Vega Treasurer Christine (Chris) Cathcart Secretary Michele OShaughnessy Open Positions Harmony Myers CLC Treasurer Report Sabrina DeJoannis Budget reported defecit spending but actually not by approximately $1600 Extra money came from Corporate Partnership Council, Conference Overage, less spending than projected Apparent budget discrepancy Region Conference Committee money to new bank account for Region Conference seed money Money not gone, just in another account Account will be reconciled by May 20th (around final exams for school) Void within 90 days option on check Problems with checks not being cashed $4.00 fee to have void in 90 days included on checks Almost ready for a new set of checks just wait? MOTION: Order new checks now with 'void in 90 days' on check Motion APPROVED ACTION: Sabrina to order new checks prior to end of FY08 Investments The Region has 2 CDs making money They have been reinvested once will happen again automatically Interest rates are going down earning less interest 502C3 and accounting policy clarification The restriction is on individuals benefiting from the earnings Also requires limited lobbying Shouldnt be a problem for us General state of the budget Looks good! Balance in bank is approximately $12,000 not including the investments Discussion Seed money for conference account RCR travel money now that we have 2 RCRs, should there be a separate line for each RCR no doesnt matter who spends what MOTION: Increase the RCR travel line to $1,000 Motion APPROVED Current budget shows deficit spending of $2200 expect similar situation to last year no actual deficit Can we add a line for Section President Conference Scholarship Need more details before formal motion is made Revisit issue at National Conference (or conference call) Is the Section President the right person? If talking travel to Region Conference the president is about to leave office any training would benefit future president (probably wont know who that is) maybe better to say a section representative and let the section decide who should get to go to the conference Dont want to put in the budget until these details are worked out How much? Should ask for a maximum spending Need further discussion Use a survey or Telecon to decide selection process and other details ACTION: Set Up Telecon or Survey to determine details of Conference Travel Scholarship Harmony g. Approve FY09 Budget MOTION: Approve FY09 Budget Motion APPROVED RCR Update Pamela Androff Will send update information to COR reps via e-mail Governors Update Harmony Myers Will send update information to COR reps via e-mail New Business Next Meeting MOTION: Next meeting will be November 6, 2008 in Baltimore, MD Motion APPROVED Adjourn MOTION: Motion to Adjourn Motion APPROVED D    * + ,3hqq")[b}SZFL ' j !!h!p!!ĺĺĺĺĺĺĺĺĺĺĺH*OJQJ^J5OJQJ\^J5>*OJQJ\^J 0J;OJQJjU jU OJQJ^J5CJ\aJ5CJOJQJ\^JaJ:$2CDp(4Mk}:Ikx & F 88x1$7$^8` & F x1$7$^` & F hhx1$7$^h`$1$7$a$! IXl J ? 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