SWE Tucson

Meeting Minutes

Planning for the Spring
February 28, 2009
Austin's

Major Points
  • Solar Competition
  • Fundraising
Action Items
  • Inuka
    • leader for Earth Day
    • talk to Raytheon to coordinate selling solar kits at Raytheon fairs/festivals
  • Stacey
    • talk to Phoenix teacher about repair station
    • contact U of A SWE about mentoring them
  • Isabel
    • make solar kit pretty
  • Mary
    • find out about updating by-laws
  • Someone
    • get volunteers to man the table to sell solar kits at Raytheon
    • write letters to corporations
General Discussion
  • Solar competition meeting
    • 3/19 at 6 pm, Rubio's at El Con
    • Earth Day committee will take over volunteer coordination
      • we still recruit volunteers
      • they check in at Earth Day desk
      • get lunch and breakfast and a volunteer sticker
    • Event is April 4th
      • photographer is coming for free from Phoenix earth day
      • Prez Inuka is the leader for Earth Day in Stacey's absence
      • a Phoenix teacher volunteered for the repair station
    • renting dance floor
      • got a 40% discount on supplies, used saved money on dance floor
      • could buy it in the future, but then we'd have to deal with storage and transportation
      • got a 10% discount on rental of dance floor
    • still getting orders
      • got orders from Washington State - charged them extra because we're subsidized by TEP
    • sell kits at the competition
      • make prettier? Stacey has ideas for this, including a parts list
    • sell solar competition kits at Raytheon craft fair / festivals
      • need volunteers to man the table
      • Inuka will talk to Raytheon to coordinate
      • Isabel volunteered to make kit pretty
    Fundraiser in spring
    • ongoing candy bar sales or a one day event
    • design t-shirt
      • about engineering
      • about solar competition
      • price depends on colors and quality
    • writing letters to corporations
    • speaker at banquet and charge to attend
    • massage, spa, makeover
    • can't undercut other vendors by selling stuff at the solar competition
    • ask for donations at solar competition
    • write letters, request donations for solar competition, scholarships
      • southwest gas, TEP, a patent law firm
      • used to get annual money from southwest gas
    • sell water/gatorade @solar competition
    • teach salsa - dinner & dancing for $25?
    Region wants us to host conference
    • late January 2011? Timing will be tricky due to gem show, etc
    Social
    • wine tasting on a Saturday
      • sign waiver if it's at someone's house
      • join in with Raytheon wine enthusiasts club
    • Shamrock Farms Tour
    • Glass blowing tour
    • Kitt Peak tour
    • softball or baseball game at U of A?
    Mary will find out about updating by-laws -- it's required this year U of A
    • lunchtime meetings, so Stacey can't attend them
    • they're not communicating well
    • they didn't go to conferences
    • contact them about doing a mentoring program?
      • SWE Tucson members mentor SWE U of A students
    U of A location for speaker -- free room?
    • share speaker costs with Raytheon Women's Network



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