SWE-NY Collegiate Sections

  • City College, New York, NY
  • College of Staten Island, Staten Island, NY
  • Columbia University, New York, NY
  • Cooper Union, New York, NY
  • Hofstra University, Hempstead, NY
  • Maritime College, Throggs Neck, NY
  • Manhattan College, Riverdale, NY
  • Nassau Community College, Garden City, NY
  • NYU-Poly, Brooklyn, NY
  • Stony Brook University, Stony Brook, NY
  • U.S. Merchant Marine Academy, Kings Point, NY

    • Student Section Mentoring Opportunities

    One of the goals of our SWE section is to bridge the gap between student and professional life, and we need your help! Each colege and university with a SWE chapter needs a Section Counselor. A Section Counselor is paired witha SWE chapter to offer advice, help set up lectures and field trips or anything that the chapter needs to be successful. If you are a recent graduate or are interested in becomming more involved with SWE, please email us.

    Maintaining a Charter in Good Standing with SWE National

  • The collegiate section must have at least 10 paid SWE members.
  • At least 50% of the section's paid membership must be women majoring in engineering or engineering technology.
  • The collegiate section must operate under the guidance of a SWE Counselor, who must be a paid SWE professional member.
  • Annual and financial reports must be submitted on time.
  • The collegiate section may have only one president at a time.

    • Note: Sections must also be in good standing with their respected College, these requirements can be found by asking the college. Normally you must register before the start of the Fall Semester and even better if this can be done right after elections in May (before summer break)

    A SWE Section will become deactivated if HQ or their SWE Region has not received annual or financial reports for at least two years, have no counselor on record with HQ, do not have 10 paid members on record with HQ, have not started bylaws updates, and have not reported a treasurer or presidents name to HQ in at least two years.

    Required Reports

    Annual Report

  • Each collegiate section must complete and return one copy of the annual report to their Region Collegiate Coordinator, along with one copy to SWE HQ.
  • Reports must be post marked by June 30th of each year.
  • Templates for the reports can be found here.

    • Financial Report

  • Each collegiate section must complete and return one copy of the financial report to their Region Collegiate Coordinator, along with one copy to SWE HQ.
  • Reports must be post marked by June 30th of each year.
  • Templates for the reports can be found here.
  • If the collegiate section has an income > $10,000, they must complete the long form.
  • If the collegiate section has an income < $10,000, they must complete the short form.

    • How to Submit Annual and Financial Reports Online

    Please click here for directions on how to submit annual and financial reports online.

    Quarterly Status Reports

  • Three reports are due per year, and the deadlines are as follows:
    • Report #1 - September 25, 2010
    • Report #2 - February 5, 2011
    • Report #3 - May 18, 2011
  • Click here for report templates.
  • Collegiate Presidents should complete this report and email it to your Regional Collegiate Coordinators by the appropriate due date.
  • Attach any additional section or member success oriented items (i.e. calendar events, programs, pamphlets, news articles, etc.) that you would like to share.

    • E Postcard Requirement

    All SWE sections MUST file an e-Postcard or full IRS Form 990 by November 15, 2010 and annually thereafter to prevent loss of tax-exempt status.

    Each collegiate section needs an independent EIN from their university or any other entity’s EIN, and each collegiate section needs to electronically file at minimum an annual “e-Postcard” (IRS Form 990-N) with the IRS.

    Note: if your collegiate section’s gross receipts exceed $25,000 in a year (which is often the case if they have hosted a regional conference); they will need to file a full IRS Form 990 form in lieu of the “e-Postcard” requirement. 

    Form SS-4(EIN Request Form)

    Need more help with e-postcard?

    If you need additional help after reviewing the attached documents, please contact Wendy Jenkens.  In addition, these resources are also posted on the "SWE Counselors / Faculty Advisor Community."

    Resources

    Collegiate Leadership Coaching Committee (CLCC)

  • Provides proactive leadership coaching to SWE collegiate section leadership.
  • Trained Collegiate Leadership Coaches provide the coaching and support essential to developing the leadership and management skills which maintaining healthy, vital, and growing collegiate sections.
  • Must plan meeting a few months in advance with Region E Representatives to set up date and time. Contact East Coast Deputy: Amanda Kristoff.
  • Click here for current Modules being taught.

    • Past OCS (Outstanding Collegiate Section Reports)

  • These are past submissions from other colleges.
  • Please click here for event ideas or activities for your sections.

    • Competition Opportunities

    Outstanding Collegiate Section (OCS) Competition

  • Report due May 31st.
  • Collegiate Section must submit report on time.
  • Collegiate Section must be in compliance with the Society Bylaws and their Collegiate Section Bylaws.
  • The Collegiate Section president, treasurer, and SWE Counselor must all be SWE members in good standing.
  • A year-to-date Annual Report and Financial Report must be submitted on time.
  • Please click here for additional information.

    • Outstanding NEW Collegiate Section (ONCS) Competition

  • Report due May 31st.
  • Collegiate Section must submit report on time.
  • Collegiate Section must be in compliance with the Society Bylaws and their Collegiate Section Bylaws.
  • Collegiate sections must have been chartered or reactivated within the last two Society fiscal years.
  • The Collegiate Section president, treasurer, and SWE Counselor must all be SWE members in good standing.
  • A year-to-date Annual Report and Financial Report must be submitted on time.
  • Refer to the Collegiate Section Manual for detailed explanations on the required report format and content.
  • One ONSS will be presented each year if eligible new or reactivated Collegiate Sections have entered the competition.

    • Technical Poster Competition/Team Tech Competition/SME Bowl

    Competitions are held at National Conference; Deadlines vary and can be found here.

    Section Awards

  • All award submissions are due July 1, 2009.
  • SWE offers a wide variety of awards for collegiate, professional and MALs that acknowledge outstanding contributions in the areas of Communications, Membership, Multicultural Activities, Outreach Programs, and Professional Development. For more information on these awards, please download the appropriate packets here.

    • Dues

  • Collegiate Students have 2 choices of membership, either Collegiate which is 20 dollars every year or C2C (Collegiate to Career) For a one-time $50 payment, eligible collegiate members can secure a SWE membership from college through the first year they qualify for professional grade of membership. Take advantage of this program to maximize your savings on membership dues. The program cannot be combined with any joint membership or other membership discount
  • Click here for the membership application form.

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