Final Report Format

Reports are due upon completion of your project or within 12 months of receiving your grant, whichever is sooner. They should be submitted to the Program Development Grants Chair, preferrably via email. The final Report must include the DR#. The final 10% of your funding will be held until the final report and deliverables are received and accepted.

The reporting of your project is very important as the committee in turn must report on each of the programs back to the corporations that donate funds. The final reports will be posted on the SWE web site to promote replication of your project.

The final report should contain the following information:

• Final Report Cover Sheet (Download Word Document)

• Recognition of SWE and the Donor
• Narrative Description, including program goals, schedule, program conduct and content.
• Measured results (number and mix of attendees, surveys, other measures of impact, etc.) including comparisons to prior data or prior expectations, what constitutes success, use charts where appropriate.
• Publicity or other public attention. (Attach copies of press clippings, list of dates and stations of TV radio publicity with short description.)
• Description of deliverables. If not included in this file, describe format, title, etc. (i.e. a video titled "xyz" or a series of web pages at http://www…. )
• Lessons learned, problems encountered and future plans (what you would do differently if you did this again.) If the project design you followed differed significantly from the original plan describe the nature of and the reasons for the changes.
• Budget and Actuals, include all funding sources for income and expenses and show amount paid by the Grant and the balance due.
• Appendices:

Deliverables: Deliverables can be sent by mail to the committee chair separately, but must be clearly marked "DR# XXX ATTACHMENT ABC". It is preferred that deliverables be presented in a format that is "web ready" to facilitate sharing of the information with other SWE sections who may want to replicate the projects. However, electronic WORD or Text files are also acceptable.

Press Releases

Publicity Received, e.g. newspaper articles, newsletter announcements.

Updated on ... July 03, 2001