ࡱ> )'"#*#` 3bjbj 0: +ttttitititi jlhm(mmmmnnn$]hltwnnwwmm3b+|+|+|wlmtm+|w+|+|bH,tmm 6tiyX,d`&1Uz1X1tܷnq +|s5unnn|nnnwwwwd0p90p9 Region J Agenda Date:Sunday, January 21, 2007Location:Las Vegas Imperial PalaceLead:Linda ThomasSection Officers: Linda Thomas, Governor Marjorie Wolfe, Treasurer Peggy Koch, Secretary America Leavenworth, Regional Collegiate Representative Agenda TopicSpeakerDurationProfessional Meeting (8:0012:00 noon)180 minRoll Call (Quorum)Linda Thomas5 minVolunteer for TimekeeperLinda Thomas2 minMinutes ReviewLinda Thomas5 minBudget ReviewMarjorie Wolfe5 minBylaws UpdateLinda Thomas5 minNational PresidentJude Garzolini10 minSection Reports (Most Significant Event for FY07)15 minJ001 Eastern WAJ002 Columbia RiverJ003 Pacific NWJ005 GreatlandJ006 SW IdahoJ007 Willamette ValleyJ008 Inland NWJ009 S. Puget SoundJ059 Members at LargeCollegiate ReportAmerica Levenworth5 minCommittee Reports10 minProfessional Development Joan YoungMulti Cultural (Linda will present)Diana Leboy-RushLCCTerri MorseNominating CommitteeOpenMembershipJackie JohnsonBylaws OpenFY08 Region J Conference Proposals5 minRegions ABJ MeetingLinda Thomas5 minSelection of Region Nominating Committee5 minFY08 Region Elections15 minLt. GovernorSecretaryTreasurerNational Nominating Committee RepresentativeRegion Awards5 minCollegiate Report/Election ResultsAmerica Leavenworth5 minOld Business10 minNew Business10 minPreliminary discussion on conference statusOpen ForumSection Elections Roll Call (Quorum) Quorum achieved. Volunteer for Timekeeper Sarah Rosenstein Minutes Review Motion to accept minutes as amended Alison Ratliff, second Pam Ankrum. Unanomous Budget Review Marjorie Wolfe Need webinar training for treasurers. Motion to accept treasurers report as amended by region governor and past region governor. Pam Ankrum, Wanda Munn second. Unanomous Send electronic travel fund requests to all sections. Bylaws Update All sections must update bylawsto national standard. Collegiate and professional templates are on the SWE web site under governance. Need a regional bylaws officer to help sections update bylaws. Pam Ankrum volunteered. Region bylaws were sent in, amended, final approval, waiting secretaries final word. National President Jude Garzolini State of the Union is good. Lots out for e-week. Digital magazine, webinars. Day one at National will be to work on diversity inclusion. 1 of 10 in the workforce are women. Alison would like a small publication about National SWE for regions to include in conference bags. Jackie has some Spanish NASA information she wants to get to nationalsend to director of SWEJude also recommended writing an article for the magazine and the website. Let Jude know if there are events you want her to attend, give her as much advanced notice as possible. She is speaking at UofI in March.  HYPERLINK "mailto:jude.garzolini@hp.com" jude.garzolini@hp.com Section Reports (Most Significant Event for FY07) Region report in handout J001 Eastern WA Pam Ankrumhosting and pulling off a very successful Engineer of the year banquet and 30 year celebration. J002 Columbia River Amy SherwoodInvolvment in girls fest J003 Pacific NW Susanne Rauchopening event, museum of history in industry; Jackiementoring at colleges, NASA video tape for another science video, physics convention snowed out, only one day of physics with 300 students. J005 Greatland LaQuita Chimelowski1/2 day seminar with Lynne Curry on negotiating J006 SW Idaho No one presentkick off event and panel event J007 Willamette Valley Sarah RosensteinGirl Scout events; second place for WOW J008 Inland NW No one present J009 S. Puget Sound Danette HiltonAugust 06 chartering J059 Members at Large Alison RatliffRegion BJ Conference Collegiate Report America LeavenworthGonzaga activities Scrapbook Deadline, March 9th.have info to Linda by Feb 28th. Send photos to Danette (dinette.hilton@swe.org). E-Week, Feb 19th. Danette Hilton volunteered to help Linda with the scrapbook. Committee Reports Professional Development Lindawebinars, excellent turnout, tape webinarsshare with colleagues Multi Cultural LindaJanuary 31st deadline on diversity & inclusive survey, send e-mail to remind section members LCC Lindaseminars, use Terry Morse, she does have travel money allocated Nominating Committee Wanda Munnpresentation (Peggy request presentation from Wanda) Membership Jackie JohnsonpresentationJackie will forward presentation to Peggy Bylaws FY07 Conference committee report Alison416 people touched by this conference304 paid attendees, 29 companies, 23 career fair participants. LV section chartered. Preliminary budget: Income $62,744, expenses $51,621, $11,123 overagesplit 50/50 between the regions is the recommendation. Alison will get Peggy an e-copy of the summary she presentedon flash drive. FY08 Region J Conference Proposals Columbia River Sectionmay 30 june 1, in the Portland/Vancouver metro area. Timing may be an issue for collegiate sections. Linda will work with America to get the collegiate calendars. Motion to, at a date to be determined, to accept the Columbia River Section proposal: Pam Ankrum, Suzanne Rauch second..Unanimous vote Regions ABJ Meeting September 14-16, Scottsdale, AZ Selection of Region Nominating Committee FY08 Region Elections Lt. Governor Secretary Treasurer National Nominating Committee Representative Region Awards Collegiate Report/Election Results America Leavenworth9 members presentnew CRC Marie Stark from UofI. RCNE Jessica Smith from UofI. RCMC Sally Roth from Walla, Walla Collegenot yet confirmed, RCIR Katie Weigandt from UofInot yet confirmed. Creating an event form to clarify events for section reports. Communication issues continue to plague collegiate sections. Want to do a spring (May time frame) vitality event to get officers for next year and address succession issues as well as train new officers. Want to address bylaws at that time. Leavenworth houses are an option for place as suggested by Pam Ankrum ($250 per night). Conference overage may be one source of funding. Money from SME bowl could also be designated. Also consider a conference call. Attendence is requiredif cant attend, telecom them in. Alison has conference call availability to have a teleconference to discuss these options. Old Business New Business Preliminary discussion on conference status Open Forum Section Elections Monikkas Notes: Monikka Nasa SCI Files Translated into Spanish Available by use by Chapters for outreach Contact Jude or Linda T re: University of ID emerging women leaders forum In12/06 there was an error in the membership numbers for PNW and SPS Letter will go out to sections from Marjorie re: section payment to travel fund. PNW Section Outreach event to Physics convention cancelled due to snow Greatland Section Sending out weekly e-blasts Held a day seminar with ~30 attendees. Seminar topic was on negotiation SW Idaho Kick-off event facilitated by Jude & Linda T. ~60 attendees Willamette Valley Held successful Girl Scout event targeted to Brownies & Daisies Selected for 2nd place award in Wow! Thats Engineering Inland NW Absent SPS Section Chartered August 2006! MAL Section Conference was MAL feature event Collegiate One report from Gonzaga. Letter regarding SWE Scrapbook. Info is due to Linda NLT 28 Feb 07 E-week is Week of Feb 19th. Collegiate Spring Vitality Event on Succession Planning Occur on a Friday -> Saturday Looking at May Time frame Money from SWE Bowl and possible conference overage Scheduling a conference call to co-ordinate/brainstorm Committee Reports Professional Development Increase participation in SWE Webinars Multicultural Diversity Inclusiveness survey closes on 31 Jan 07. Collegiate survey will follow. LCC Please contact Terri Morse if interested in leadership coaching. Conference (see Alisons report) National Nominating Committee Provided details of process. Chair only serves as a facilitator Nomination form is a substantial undertaking Slate will be provided once COR has been informed. Membership Committee SPS numbers are not correct. Database needs to be updated to make sure SPS members are accurately counted. Committee heads need to distribute all communications to all section reps & section presidents. Bylaws Alison to work with Linda on this. FY08 Conference Columbia River proposes to hold conference. May 30th-June 1st (may need to move due to IBM Award). Need to check with collegiate chapters to see if there are any schedule conflicts. Email  HYPERLINK "mailto:amy.sherwood@intel.com" \o "mailto:amy.sherwood@intel.com" amy.sherwood@intel.com for former info Region ABJ Meeting September 9th -14th at Valley Ho Hotel in Scottsdale AZ. Typically attended by COR members and Section Reps Early forum with National Officers and agenda Anyone can attend who is a member of SWE A motion was made to add a line item in FY08 Budget to cover breakfast for Region J on Sunday Morning Danette made motion Alison seconded Motion passed Linda to request a hospitality suite Suggestion made to have a tour event Regional Nominating Committee Needs to be done by June 30th Motion to have all Presidents serve on Nominating Committee unless they provide an alternate Suzanne made the motion Jackie seconded Motion passed. FY08 Regional Election Following Positions are open Lt. Governor Secretary (unless Peggy) Treasurer (OPEN) National Nomination Committee (OPEN) Need slate of officers by mid February from sections Region Awards Should we have awards within our region? Awards will be given at National Conference Meeting. May make more sense to do it at regional conference closing reception AR to section reps to ask if someone wants to be involved at regional level to set up award program. Both professional and collegiate awards to be distributed. Pam volunteers to write initial proposal for awards Monikka volunteers to work with Pam and Sally from collegiate was nominated to assist as well Alison called for a Quorum check (we have quorum) Motion made to start an exploratory committee Pam made the motion Suzanne seconded Motion Passed. Old Business Website updated needed. Linda T sent emails to section webmasters. No real response received. This is a volunteer position but plan B is to hire a company to do this. Danette volunteers to be the WebMistress for the region. Alison makes a motion to accept Danettes request Suzanne seconded. Motion passes New Business America volunteers to be CLCC (possibly) next year Open Forum Should we set up a Region J message board Responses were mixed Section Elections Need to be done and report sent to HQ by June 30th. 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